# Register a Workflow for Bot Conversational Triggers

You can associate Workflows with your application/bot so that the Workflow is triggered when words in the application/bot conversation match words indexed to match the workflow.

**Note:** Non-conversational workflows (that are initiated by Event Triggers) do not need to be registered with the application/bot. Workflows and Hyperfllows that you do not want to be triggered conversationally should NOT be registered.

**To Register a Workflow:**

1. Navigate to **Settings > AiseraGPT**.
2. Choose one of your existing applications/bots. If there are published Workflows for your tenant, there will be a **+ Add Workflow** button below the **Data Sources** section.
3. Click **+ Add Workflow** and choose one of the workflows in the **AI Workflow Studio** list. This action runs the flow indexer that creates the tags so the Workflow can be triggered by the application/bot conversations.

**To Unregister a Workflow:**

1. Navigate to **Settings > AiseraGPT**.
2. Choose one of your existing applications/bots.
3. Click the **X** at the end of the row for the workflow that you want to dis-associate from your application/bot.

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**To De-Activate a Workflow:**

1. Navigate to **Settings > AiseraGPT**.
2. Choose one of your existing applications/bots.
3. Un-toggle the **Activate** switch. This will keep the workflow available for your application/bot, but it will not activate if the application/bot conversation includes one of the indexed words or phrases.

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The **Registered Flows** section of the **AiseraGPT Details** window contains a tab for **Workflows** and a tab for **Hyperflows**, a **Scope** column that tells you whether the workflow or hyperflow is available to the entire **Tenant** or only to the **Application**, a column that tells you whether the workflow or hyperflow is Active, and a button at the bottom that you can use to **Add a Workflow**.The extent of your abilities to display workflow and hyperflow information for your application/bot depends on your permission level within your Aisera Gen AI Platform.

**Actions per permission level are:**

* **User Role - AiseraSSO Admin (AiseraGPT - Read/Write)**
  * Able to view Flow Registry (Workflows and Hyperflows)
  * Able to update Flow Registry (Add, remove, activate and inactivate workflows and hyperflows)
* **User Role - Customer Account / Admin (AiseraGPT - Read/Write)**
  * Able to view Flow Registry (Workflows and Hyperflows)
  * Able to update Flow Registry (Add, remove, activate and inactivate workflows and hyperflows)
* **User Role - Customer Account / Helpdesk User (AiseraGPT - Read Only)**
  * Able to view Flow Registry (Workflows and Hyperflows)
  * UNABLE to update Flow Registry (Add, remove, activate and inactivate workflows and hyperflows)
* **User Role - Customer Account / IT User (AiseraGPT - No Access)**
  * UNABLE to view any AiseraGPT details or Flow Registry
  * UNABLE to update Flow Registry (Add, remove, activate and inactivate workflows and hyperflows)

### **Workflows Validate Registration Before Deletion**

Both Tenant and Application workflows are validated before a workflow can be deleted.

#### **Tenant-Level Scope**

If you attempt to delete a registered, tenant-level Workflow you will receive the following message in the Aisera Admin UI: `This Workflow cannot be deleted because it is currently registered in one or more applications. Please remove it from Registered Flows before attempting deletion.`

#### **Application-Level Scope**

If you attempt to delete a registered, application-level Workflow you will receive the following message on the UI: `This Workflow cannot be deleted because it is currently registered in the application. Please remove it from the Registered Flows before attempting deletion.`